Easy Reference Lookup List

Easy Reference Lookup List

Using Lookups in Workflow Studio

Easy Ref.pngThe Easy Reference lookup list contains common values related to the workflow and the SharePoint environment. Just like the other lookup types, Conductor retrieves Easy Reference lookups when the workflow reaches the widget. An example of an Easy Reference lookup is the workflow initiator, which would appear as {Reference:Initiator} in the widget property field.

Icon-WarningIMPORTANT: Item and List Easy References are not valid for site workflows.

A list of Easy Reference lookups is provided in the table below:

Easy Reference Name Description
Current Date The date at that point in the workflow.
Example: 2/5/2014
Current Time The time at that point in the workflow.
Example: 1:52 PM
Current Item Document URL 3, 4, 5 The full URL for the document that the workflow was started on.
Example: http://conductor2010/sites/corp/Shared Documents/Q2Roadmap.docx
Current Item Title 3, 4 The title of the list item or document.
Example: Q2Roadmap.docx
Current Task Assigned By 3, 4 The display name of the user who started the workflow.
Example: Mary Smith
Current Task Comments 3, 4 The comments or feedback entered in the task form Description field when a task is reassigned or a change is requested.
Example: Please revise section 2.
Current Task Description 3, 4 The description entered in the Task Description field of the widget properties.
Example: Projected Roadmap for Second Quarter 2014
Current Task Due Date 3, 4 The date that is entered in the Due Date field or calculated by the Days Until Due field in the widget properties.
Example: 12/19/2014
Current Task Start Date 3, 4 The date that the current task in the workflow was assigned.
Example: 12/16/2014
Current Task Title 3, 4 The title of the current task that is entered in the Task Title field of the widget properties, or the default task title assigned by Workflow Conductor.
Example: Please Review Q2Roadmap.docx
Current Task URL 3, 4 The item URL of the current workflow task.
Example: http://conductor2010/sites/corp/Shared Documents/Workflow20Tasks/DispForm.aspx?ID=3
Date and Time Started 1 The date and time the workflow was started.
Example: 10/5/2010 1:52 PM
Initiator The account name of the user who started the workflow.
Example: DOMAINmjones
Initiator Display Name The display name of the user who started the workflow.
Example:Mary Jones
Initiator Manager The account name of the manager (configured in Active Directory) of the user who started the workflow.
Example: DOMAINjsmith
Initiator Manager Display Name The display name of the manager (configured in Active Directory) of the user who started the workflow.
Example: John Smith
Item URL The full URL to the DispForm.aspx for the current item.
Example: http://conductor2007/sites/corp/hr/Shared20Documents/Forms/DispForm.aspx?ID=1
Item URL (Relative) 1 The relative URL to the DispForm.aspx for the current item.
Example: /sites/corp/hr/Shared20Documents/Forms/DispForm.aspx?ID=1
Item has attachment Returns True or False
List ID The GUID of the current list.
Example: 4fda55e8-e11b-46a3-acd0-ad83e5f082f4
List Name The Name of the current list, as configured in List Settings > Title, description, and navigation.
Example: Shared Documents
List URL (Absolute) 1 The full URL to the current list.
Example: http://conductor2007/sites/corp/hr/Shared20Documents
List URL (Relative) 1 The relative URL to the current list.
Example: /sites/corp/hr/Shared20Documents
Site Collection URL (Absolute) 1 The full URL to the root of the current site collection.
Example: http://conductor2013/sites/corp
Site Collection URL (Relative) 1 The relative URL to the root of the current site collection.
Example: /sites/corp
Site Name The Title of the current site, as configured in Site Settings > Title, description, and icon.
Example: Human Resources
Site URL 1 The full URL to the current site.
Example: http://conductor2013/sites/corp/hr
Start Date The date the workflow was started.
Example: 10/5/2010
Start Time 2 The time the workflow was started.
Example: 1:52 PM
Workflow Description 1 The workflow Description, as configured in Conductor Studio.
Example: A list of all Easy Reference lookups
Workflow History List URL http://conductor2007/sites/corp/hr/Lists/
Workflow20History.
Example: http://conductor2007/sites/corp/hr/Lists/
Workflow20History
Workflow History List Name 1 The Name of the workflow history list.
Example:Workflow History
Workflow Instance ID The ID of the current instance of the workflow.
Example: cda85707-bda3-4e1d-b188-cdf7a6806756
Workflow Name 1 The workflow Title, as configured in Conductor Studio.
Example: Sample – Easy Reference List
Workflow Status URL The full URL to the SharePoint Workflow Status page for the current workflow instance.
Example: http://conductor2007/sites/corp/hr/_layouts/WrkStat.aspx?WorkflowInstanceID=
cda85707-bda3-4e1d-b188-cdf7a6806756
Workflow Task List Name 1 The Name of the workflow task list.
Example: Workflow Tasks
Workflow Task List URL 1 The full URL to the workflow task list.
Example: http://conductor2013/sites/corp/hr/Lists/
Workflow20Tasks
Workflow Title The Name assigned to the workflow when it is associated to the list, as configured in List Settings > Workflow settings.
Example: Easy Reference List

1 Added or updated in Workflow Conductor 1.5
2 Added or updated in Workflow Conductor 1.5.1
3 Added or updated in Workflow Conductor 2.1
4 This Easy Reference is only available for the email subjects or bodies in the Request Approval, Request Feedback, Collect Data From User, and Custom User Task form widgets.
5 This Easy Reference is only available for items within a document library.

See also: