Check In Widget

Check In Widget

The Check In widget checks an item into a library, with options to increment versions and add version comments.

NOTE: The item must be currently checked out to the workflow initiator, or the workflow initiator must have the SharePoint Override Check Out permission to check in items checked out to other users. If it is possible that the workflow initiator will not have this permission, use the Run As property to run the widget as another user with the required permission.

Widget Properties:

Column Description
Item (Required)

By default, the Current Item is checked in. Click the Icon-Ellipsis button to open the Item Lookup form where you can select an item to check in:

  • Select Current Item (the default) to check in the item the workflow was started on.
  • Select External List Lookup to check in an item to another library in the site, site collection, or another site in another site collection:
    • To check the item in to a list in the current site, select a list in the List box. To check in an item to a list in another site or site collection, make the desired selections in the Site Collection and Site boxes and then select a library from the List of available libraries.
    • To identify the item in the library that you want to check in, select a Filter Field and enter a match criteria in the Equals box, either by typing one or by adding a lookup using the (Icon-Search) Add Lookup icon. If more than one item matches the criteria, the first item returned is checked in.
Version Comments Add Version Comments for the document by typing text in the property field or by clicking the Property Editor button to open the text editor. Add lookups to the Version Comments using the (Button-AddLookup) Add Lookup button in the text editor.
Version Type

Select a version type that matches the library Versioning settings, configured in Settings > Library Settings > Versioning settings.

  • Major: Creates a major version of the document (e.g., 2.0), if the library Versioning settings are set to Create major versions.
  • Minor: Creates a minor version of the document (e.g., 2.1), if the library Versioning settings are set to Create major and minor (draft) versions.
  • Overwrite: Overwrites the current version of the document, keeping the same version number. This option works with any Versioning setting, including No versioning.
Run As This widget can run with the permissions of the workflow initiator, the workflow designer, or another user. Select the option in the Run As property that best matches your requirement. For more information, see the General Widget Properties section.
Click Apply to save the widget settings.

Example Using Check In Widget

Return to Lists and Items Widgets

See Also: