The Send Email widget sends a custom e-mail to a user or group of users. Lookups are supported in all message properties.
Widget Limitation: If a recipient property is a lookup to another SharePoint column, the following SharePoint column type and data format limitations apply for the lookup value:
- For Person or Group columns, person or group data can be displayed using any user information field, as long as that field has data. For example: Users displayed as Name, Account, Work e-mail, User name, etc., can all be used as recipients. Multiple entries are supported for Person or Group columns.
- For Single line of text columns, the value must be an account name (DOMAINUsername), SharePoint group name, or e-mail address. Multiple entries are supported for Single line of text columns, separated by semicolons (;).
- Calculated columns are supported with the same format limitations as Single line of text columns.
- A lookup to a Choice column with the option Checkboxes (allow multiple selections) selected will only work if a single entry is checked.
- Lookups to SharePoint Lookup columns are not supported.
Widget Properties:
Column | Description |
From | Enter a single From address, using any of the methods listed below. This property defines the e-mail account that the e-mail appears to have come from and where replies are sent. If you do not enter a From address in the widget, the From address configured in Central Administration > Workflow Conductor Control Panel > System Settings will be used instead. |
To (Required) | Enter one or more To recipients, using any of the methods listed below. This property defines the user or users in the To field of an e-mail message. |
CC | Enter one or more recipients, using any of the methods listed below. This property defines users in the CC (carbon copy) field of an e-mail message. Addresses in the CC field of an e-mail are visible to recipients. |
BCC |
Enter one or more recipients, using any of the methods listed below. This property defines users in the BCC (blind carbon copy) field of an e-mail message. Addresses in the BCC field of an e-mail are not visible to recipients.
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Subject (Required) | Enter a Subject line for the e-mail by typing text in the property field or by clicking the |
Body | Enter text for the Body of the e-mail by typing text in the property field or by clicking the |
Priority | Select a priority setting for the message. Available options are Normal (default), Low, and Urgent, or Set Using Lookup, which can lookup to a field containing a value of “Normal”, “Low”, or “Urgent”. |
Allow Attachment |
Select Yes to add an attachment to the e-mail message. In the Attach Items box, click the
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Click Apply to save the widget settings. | |
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See Also: