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When you connect a File Share Library to a network file share, each item listed in File Share Library may physically reside in the network file share OR in File Share Library. This is useful if you are migrating documents in a legacy network file share to SharePoint, or using the network file share as an archive location for working documents in SharePoint.
Items in the network file share can be gradually imported to SharePoint, or automatically imported when added to the network file share. Items can also be sent from SharePoint to the network file share using the export function.
|Allow exporting to network||
To allow items to be moved from SharePoint to the network file share, enable the Allow exporting to network. This enables the Export ribbon and context menu functionality, so users can move individual items and groups of selected items to the network file share.
|Automatically export all items||Enable Automatically export all items to have items that are uploaded to or added to File Share Library from within SharePoint automatically sent to the network file share.|
|Allow importing to SharePoint||To allow files to be moved from the network file share into SharePoint, enable the Allow importing to SharePoint option. This enables the Import ribbon and context menu functionality, so users can move individual items and groups of selected items into SharePoint.|
|Automatically import all items||Enable Automatically import all items to have items added to the network file share automatically sent to the SharePoint when File Share Library is synced.|
|When an item is imported||
There are three options for how items in the network file share should be handled when they are imported into SharePoint:
Keep original on network file share – This option leaves a copy of the item(s) on the network file share.
Delete original from network file share – This option deletes the item from the network file share when it is imported to SharePoint.
Move original to archive location – This option automatically copies all items imported to SharePoint to a designated archive location on the network file share. You must enter the UNC Path of the archive destination. Note that the credentials entered for the primary network file share location must also have full control access to the archive location.