Set Approval Status

Click the button to select an item to set the approval status for:

• Select Current Item (the default) to update the Approval Status column for the item the workflow was started on.
• Select External List Lookup to update the Approval Status for an item in another list or library in the site, site collection, or another site in another site collection:
  • To set the Approval Status for an item in a list in the current site, select a list in the List box. To discard check out for an item in a list in another site or site collection, make the desired selections in the Site Collection and Site boxes and then select a library from the List of available libraries.
  • To identify the item in the list or library that you want to set Approval Status for, select a Filter Field and enter a match criteria in the Equals box, either by typing one or by adding a lookup using the Add Lookup icon (). If more than one item matches the criteria, Approval Status is updated for the first item returned.

Select the new value for the Approval Status field. Select the value from the choices Approved, Rejected, Pending, Draft, or Scheduled. If the Approval Status field does not exist, it is created when the widget runs.

NOTE: If you want to set the Approval Status to something other than the pre-defined set of choices, or if you want to update a field named something other than “Approval Status”, use the Update Item widget or Set Field Value widget.