This use case is similar to Alert on a Tasks List and send alerts for every task to the assigned person, but instead of sending the alerts to the assigned individual we will send messages to the entire project team. This use case uses the standard SharePoint Tasks List and assumes that there is a Contact List with a predefined view named “Project Managers”. We will also take off the training wheels, so to speak, and provide the list of values to be entered without accompanying screen shots. Refer to the Alert Plus Web Part User Guide section for a refresher on how the UI works if necessary.
The Alert field selections for Use Case 2 are:
|Alert List – What list contains the items to alert on?||Tasks List|
|Event Type – What triggers the alert?||An item is created or modified|
|E-mail Frequency – How often are e-mails sent?||As Soon As Possible|
|Item Criteria – What items in the list generate an alert?||All Items|
|Who should the alert e-mails be sent to?||Send to members of a Contacts List|
|Contact List View||Project Managers|