Use Group Email to send messages

When Group Email is added to a web part page, users will see the Group Email icon.

Users with permission to send emails will be able to quickly send messages to a pre-determined group of users by simply clicking the email icon on the page.

NOTE: Users who are not members of groups allowed to send emails will see the icon on the page, but it will not respond when clicked.

When clicked the icon will respond in one of two ways, based on the web parts configuration:

Option 1: Group Email is configured to use SMTP

Step	Action	Result
1.	Click the mail icon on the page.	The SharePoint page will refresh and display a mail form
2.	Enter the desired text and click Send.	You will see a confirmation message that the email was successfully sent. NOTE: Individual emails will be sent to each user to preserve email address privacy.

Step

Action

Result

Click the mail icon on the page.

The SharePoint page will refresh and display a mail form
Image of Mail form with To field populated with addresses

Enter the desired text and click Send.

You will see a confirmation message that the email was successfully sent.

NOTE: Individual emails will be sent to each user to preserve email address privacy.

Option 2: Group Email is configured to use your mail client

Step	Action	Result
1.	Click the mail icon on the page.	A popup will appear on the screen. .
2.	Click Allow	Your mail form will open. The bcc field will be populated with a predefined subset of users. NOTE: If you choose to use Mail Client to send out email, the default mail client editor is displayed. The current user email address appears in the “To” field and all other users email addresses appear in the “Bcc” field of the email. If you choose to use Mail Client to send out email, the default mail client editor is displayed. The current user email address appears in the “To” field and all other users email addresses appear in the “Bcc” field of the email.
3..	Enter the desired text and click Send	Your mail client will be responsible for delivery of the email. NOTE: You can only edit email content in text mode and not HTML format. There is a total of 2043 character limit including email addresses and the body text.

Step

Action

Result

Click the mail icon on the page.

A popup will appear on the screen.
Image of Security pop up wanting to open web content using mail client

Click Allow

Your mail form will open. The bcc field will be populated with a predefined subset of users.

Image of the mail client with the bcc field populated with the predefined email addresses

NOTE: If you choose to use Mail Client to send out email, the default mail client editor is displayed. The current user email address appears in the “To” field and all other users email addresses appear in the “Bcc” field of the email. If you choose to use Mail Client to send out email, the default mail client editor is displayed. The current user email address appears in the “To” field and all other users email addresses appear in the “Bcc” field of the email.

3..

Enter the desired text and click Send

Your mail client will be responsible for delivery of the email.

NOTE: You can only edit email content in text mode and not HTML format. There is a total of 2043 character limit including email addresses and the body text.