Using the Collect Data from User Widget in a Workflow Published to a Site or Site Collection

Using the Collect Data from User Widget in a Workflow Published to a Site or Site Collection

Collect Data From User

When a workflow is published to a site or site collection, users can associate it with other lists/libraries in the site or site collection without opening the Workflow Conductor Studio. This is one of the main benefits of publishing workflows these ways.

However, a side effect of this practice is that the user can change things about the workflow, including the name of the workflow tasks list used for the workflow association.

assocate site wf to new list.jpg

To ensure that a different workflow task list doesn’t impact your Collect Data from User widget, follow these practices when referencing values entered into the Collect Data form:

Step Action
1. do not assume.jpgDon’t assume that the workflow tasks list will be the default list configured in Central Admin (typically Workflow Tasks, as shown here).
2. Instead, use the Easy Reference variable Workflow Task List Name.

lookup to other wf tasks list1.jpg