One of the great features of the Alert Plus Web Part is that it allows you to specifically format the email message for each alert you create. This way the Email recipients know exactly why they are getting the message.
You are not limited to static text in the subject or message body. The use of special tokens allows you to include references to dynamic objects such as Alert List columns, the alert item, or the site where the Alert List resides. As part of that formatting, you can use special tokens in the subject or the body of the HTML-based template. These special tokens are replaced with Alert List column values and other constructs when the message is created and sent.
Available Tokens in Alert Plus are described in the table below.
Token | Description | Use in a Hyperlink tag? |
---|---|---|
{[Column Display Name]} |
Add the value of any Alert List column name to the Email message. For example, the token {Due Date} will insert the value of the item’s Due Date column into the subject or message (wherever you have placed the token).
|
Yes |
{[Column Display Name]/Old} |
Add the previous value of any Alert List column name to have the old item value for that column inserted. For example: The token {Title/Old} will insert the value of the Title column BEFORE the change.
|
No |
{[Comment Column Display Name]/New} |
This applies only to multiline text fields that allow appended data. The /New switch will show only the most recently appended content.
|
No |
{ItemURL} | Inserts a link to the item that generated the alert. | Yes |
{SiteURL} | Inserts a link to the site where the item that generated the alert resides. | Yes |
{itemlink} |
Inserts a link to the item that generated the alert.
|
No |
{sitelink} |
Inserts a link to the site containing the Alert List.
|
No |
{FolderName} | Inserts the name of the folder where the alert item resides. | Yes |
{FolderPathName} |
Inserts the names of nested folders where the alert item resides. In other words, if the item resides in a folder that is in another folder, the {FolderPathName} includes the names of all the folders in the path to reach the alert item.
|
Yes |
Images |
Images can also be inserted into the e-mail Message Templates through the use of the HTML IMG element. Type in the image element and the source path to the image file to insert.
|
No |