When an Item is Added to File Share Library

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There are two actions you can set so that when a file is added using the File Share Library page (either by upload or moved from elsewhere in SharePoint) different actions occur. By default, the file size of the item you are uploading cannot exceed the maximum file size configured for your SharePoint farm.

Option

Action

Description

Automatically export all items: DISABLED

When you add an item to File Share Library, the item will be stored in File Share Library, just like a SharePoint Document Library. The file is stored in the SharePoint content database. This option is useful if you are migrating the contents of a network file share to SharePoint, and want users to upload new documents only to SharePoint. ¹

NOTE: When a new item is added directly to the network file share, a link to that item is automatically created in File Share Library during the next synchronization. The settings in this section do not apply to files added directly to the network file share.

Automatically export all items: ENABLED

When you add an item to File Share Library, the item will be immediately copied to the network file share. A placeholder file is added to File Share Library to act as a link to the file on the network file share. This option can be used if you have large files that you don’t want to be stored in the SharePoint content database.²

See also:

¹ _{When items are added only to File Share Library, the Maximum Upload Size setting in the Web Application General Settings applies. The default value of this setting is 50 MB. Changing this setting changes the maximum upload size for all SharePoint uploads.}

² _{By default, the file size of items added to File Share Library and copied to the network file share cannot exceed the Maximum Upload Size setting configured for the Web application (default 50 MB). Read the topic Enabling Support for Large Files for instructions on how to increase the maximum upload size for File Share Library.}