Who can use Group Email

Overview of Group Email configuration toolpane

Administrators determine who has the ability to use Group Email when they select Site Groups(s) that can Email in the web parts configuration tool pane.

When configuring Group Email keep in mind:

The Group Email icon will be visible to all site users by default
Members of site groups approved to send email be able to click the link and send email to the configured group
Users who are not members of approved groups will see the Group Email icon on the page, but there will be no response from the web part if they click the icon.
If you are using a version of SharePoint that supports target audiences, you can use this SharePoint feature to hide the web parts icon from users

How to use Target Audiences

Step	Action	Result
1.	To use target audiences expand the Advanced section of the Group Email configuration tool pane and scroll to Target Audiences NOTE Target Audiences are not available on WSS 3.0 or Foundation versions of SharePoint.	.
2.	Click the address book icon to Add the groups who were given the ability to send mail in the Group Email Configuraton section of the tool pane
3.	Click OK to close the Select Audiences pop up	Users who are not members of your Target Audiences will no longer see the Group Email icon on the page.

Step

Action

Result

To use target audiences expand the Advanced section of the Group Email configuration tool pane and scroll to Target Audiences

NOTE Target Audiences are not available on WSS 3.0 or Foundation versions of SharePoint.

Image of expanded Advanced section of the Group Email configuration toolpane

Click the address book icon to Add the groups who were given the ability to send mail in the Group Email Configuraton section of the tool pane

Click OK to close the Select Audiences pop up

Users who are not members of your Target Audiences will no longer see the Group Email icon on the page.

Overview of Group Email configuration toolpane