Tag: How to use My Alerts Organizer

Overview of My Alerts Organizer display

Step	Action	Result
1.	Use the site tree to navigate to the site containing the alerts you want to delete	The contents of the My Alerts Organizer will change to show alerts associated with the selected site
2.	From the My Alerts Organizer display page click the header of the column you want to sort	With the first click the column will be sorted in ascending order.
2.	Click the column header a second time to change to sort from ascending to descending order
3.	Click the column header a third time to turn off sorting	Alerts items will return to the default sort order

	Function
1.	The site tree allows you to navigate to other sites in the site colletion to see alert items
2.	Clicking the site name hyperlink will take you to the site’s home page
3.	From the toolbar you can Add, Delete and Toggle alerts created on items in the selected site. The Delete and Toggle options will be greyed out until an item is selected in the console
4.	SharePoint alerts will be displayed in the console for the selected site and can be Grouped and Sorted by column header
5.	The select all checkbox in the upper left allows you to quickly Delete or Toggle the alerts shown on the current page
6.	Each item has icons that allow you to Toggle, Delete or Edit the alert

Overview of My Alerts Organizer display

Applying grouping to the default presentation of alert items from the My Alerts Organizer display is easy and lets users quickly assess and manage their SharePoint alerts associated with a site.

Step	Action	Result
1.	From the My Alerts Administrator display page drag the header of the column you want to group by into the grouping bar. The arrows on the extreme left indicate the header is in the grouping bar.	Image of items grouped by the header
2.	You can group by more than one value just by adding the new column header to the grouping bar	The displayed items will be grouped in the order in which the headers appear in the grouping bar.
3.	To reorder the groupings move the header in the grouping bar	The alerts items will be regrouped accordingly
4.	To remove a header click the “x” associated with the header title in the grouping bar NOTE: If using SharePoint 2007 you will drag the column header out of the grouping bar.	The alerts items will be reorganized NOTE: Groupings are not saved when you leave the My Alerts Organizer console

Overview of My Alerts Organizer display

The toggle feature in My Alerts Organizer allows you to disable or enable selected alerts. Needless to say, green equals ON, and toggling an alert to OFF will change the associated toggle icon to red.

NOTE: The following actions can only be performed on alert items selected on the displayed page.

Step	Action	Result
1.	Use the site tree to navigate to the site containing the alerts you want to delete	The contents of the My Alerts Organizer will change to show alerts associated with the selected site
2.	Toggle Individual Alert Click the Toggle button associated with the specific alert you want to toggle Toggle Multiple Alerts Toggle multiple alerts by click the checkboxes next to the desired alert items, then click Toggle in the ribbon Toggle All Alerts Click the check box in the column header to Select All alerts on the display page then click Toggle in the ribbon	The alert’s toggle status indicator will reflect the change in alerts status.

Overview of My Alerts Organizer display

My Alerts Organizer lets you easily edit your SharePoint alerts associated with sites in a web application from a centralized location.

Step	Action	Result
1.	Use the site tree to navigate to the site containing the alerts you want to edite	The contents of the My Alerts Organizer will change to show alerts associated with the selected site
2.	Click the edit icon next to the alert you wish to modify.	The settings screen for the alert will be displayed below the selected item.
3.	Make the desired changes to the alert and click Update.	You will be returned to the My Alerts Organizer home page.

Overview of My Alerts Organizer display

With the delete feature in My Alerts Organizer you can delete individual alerts, or multiple alert items on a My Alerts Organizer display page.

NOTE: The following actions can only be performed on alert items selected on the displayed page.

Step	Action	Result
1.	Use the site tree to navigate to the site containing the alerts you want to delete	The contents of the My Alerts Organizer display page will change to show alerts associated with the selected site
2.	Delete Individual Alert Click the ‘x’ associated with the specific alert you want to delete Delete Multiple Alerts Click the check box next to the alert items to be deleted, then click Delete in the ribbon Delete All Alerts Click the check box in the column header to Select All alerts on the display page, then click Delete in the ribbon	The alert(s) will be deleted after you click OK in the confirmation popup window

Overview of My Alerts Organizer display

My Alerts Organizer allows users to create alerts on Lists, Document Libraries, Picture Libraries, or Discussion Boards in a site collection, from a centralized location.

Step	Action	Result
1.	Use the site tree to navigate to the site containing the content you want to alert on	The contents of the My Alerts Organizer will change to show alerts associated with the selected site
2.	Click the Add button found at the top of the console	The page will refresh with a view of every object on the [current site] that qualifies for an alert, organized by category. Clicking the Category bar allows you to reverse the alphabetical order of the categories and objects within them. The categories can be ungrouped simply by removing the Category header from the blue grouping bar. Ungrouped items will be displayed in Alphabetical order.
3.	Place a check next to the item you want to create alert on.	In some cases you will be given the option of adding alerts to specific items in the list. When you click the Select Item link the page will refresh and expose the individual items.
4.	Click the Next button found at the top of the page.	The standard SharePoint New Alert page will render.
5.	Configure the alert as desired and click OK	You will be returned to the My Alerts Organizer diaplay page.

Overview of My Alerts Organizer display

Overview of My Alerts Organizer display

The My Alerts Organizer feature is activated or deactivated at the Web Application level in SharePoint Central Administration on the SharePoint server.

Following activation, My Alerts Organizer is available to all users within the site application by selecting the Open Meun down arrow next to the Log In user accout.

2007	2010	2013

Users with Full Control permissions to a site will also be able to access their My Alerts Organizer console from the Site Administration section of Site Settings.

SharePoint 2007	SharePoint 2010	SharePoint 2013

NOTE: Only Site Administrators can see the Site Administration section in Site Settings. Site Administrators are users who have directly been granted Full Control, or belong to a group with this permission level.