Once a library is selected, the Views available in that library appear as selections in the List Views list. Select the appropriate view.

The second page of the export configuration is the Column Export screen. Specify the columns you want to include in your index file by selecting them from the Available Columns list, and clicking the right arrow button. To add all columns, click the double right arrow button.

If you choose to export the column called Attachments, the electronic files attached to items in the list will be exported along with the meta data.

When you are satisfied with the contents of the Selected Columns list, click Next. The Export Process screen will appear.

Create a new scheduled task in the NT Scheduler on the machine where the List Bulk Export application is licensed.

On Windows PCs, this is typically done by selecting Task Scheduler from the Start menu.

Configure the scheduled task to run the following command line:

 "[Path and Filename of the Export Executable]" /s /t "[Path and Filename of 
 the configuration template file]"

Where:

• /s tells the program to run without displaying the user interface
• /t precedes the path and filename of the export configuration template

In addition to the *.xml configuration template file, the export process also references a file called Bamboo.BulkExport.exe.config file in the same directory as the executable file. The Bamboo.BulkExport.exe.config file tells the export process:

• whether it should run as the interactive user (which would be the user the scheduled task is configured to run as) or as a custom account,
• the credentials to use if running as a custom account; and,
• the name of the configuration file (i.e., ExportTemplate.xml) to use, if not passed on the command line

An example of a valid command line:

 "C:Program FilesBamboo Solutions CorporationBamboo Bulk
 ExportBamboo.BulkExport.exe" /s /t "C:Program FilesBamboo 
 Solutions CorporationBamboo Bulk ExportExportTemplate.xml"

IMPORTANT: The scheduled task will run as the user who created the scheduled task or as someone you specify when configuring the scheduled task. Make sure this user has the appropriate SharePoint permission levels to access the items you need to export.

You will be asked to confirm that you want to cancel the current export process. When you click Yes, the Re-Connect dialog appears.

Otherwise, click No to close the confirmation dialog without disconnecting from the current SharePoint environment.

Enter a new SharePoint Server Site address and choose to connect as the currently logged in user (Interactive User) or choose Custom Account and enter Username, Password, and Doman.

When ready, click Connect. The List Bulk Export Application window will appear.

Otherwise, click Close to close the application. You will see the same confirmation dialog that is shown in Step 2 above.

When configuring the export, be sure to check the Copy folder structure box.

When the export completes, all the files and folders will appear in the export area. Exporting the Shared Document library shown at the top of this page, the export will look like when it completes.

If you chose to have an index file created during the export, it will reside at the top level of the exported file structure.

Choose your Index File Options.

• Select Create Index File to create a file containing a list of all exported files and any associated metadata.
• Select Append Date and Time to file name to add the current date and time to the end of each exported file; the result will be a uniquely named file. This is useful for keeping track of multiple copies of the same file, if you choose to export these and still keep the originals.

• Select Use absolute path in export if you want to include the full, absolute path location of each exported file in the index file.

  NOTE: If this option is not selected, the index file will include shorter, relative paths.

Enter the appropriate Export Options:

• Get documents from all sub folders: If you want to export files from all folders in the Document Library, be sure to click this box.
• Overwrite existing file(s): Click this box if you want to overwrite files that may already be in the selected Network File System location.
• Copy Folder structure: Click this box if you want the application to create folders in the Network File System location.
• Copy all versions: Click this box if you want the application to export all versions of the files in the Document Library. If you want only the current version, leave the box un-checked. Filenames for exported versions include the version number.
• Only process items added or modified since the last export (For scheduled exports only): Click this box to exclude any items that have not changed (or been added) since the last time an export occurred. If you are scheduling regular, automated exports, this option will eliminate unnecessary network activity and speed up the export process.

Before you export, select Show Failures, Show Successes, or Show Failures and Successes to determine what feedback to receive during export. Then, click Start to begin the export interactively. The process progress will appear on the screen, and depending on the chosen setting, the list will populate with successful conversions, failed conversions, or all conversions.

NOTE: Progress is also written to a log file stored in the Log folder in the same directory as the Bamboo List Bulk Export Application. Log files for interactive runs are named: Bamboo.Log.10222007_34508_PM, where 10222007_34508_PM denotes the date and time run. The Log file is in XML format and can be viewed with any text editor, or the Log File Viewer within the Export Application.
To view a log file, click File and then View Log Files from the main menu. The List Bulk Export Application Log File Viewer is able to filter the information so you can view information, failures, successes, or all items.

Select the SharePoint List (or Document Library, or Picture Library) to export the data and documents from.

NOTE: The Libraries included on the list are those available on the SharePoint Server and Site entered on the Connect dialog and accessible by the interactive user or custom account specified.

Choose your Index File Options.
Select Create Index File to create a file containing a list of all exported files and any associated metadata.

Select Append Date and Time to file name to add the current date and time to the end of each exported file; the result will be a uniquely named file. This is useful for keeping track of multiple copies of the same file, if you choose to export these and still keep the originals.

Select Use absolute path in export if you want to include the full, absolute path location of each exported file in the index file. If this option is not selected, the index file will include shorter, relative paths.

Enter the appropriate Export Options:

• Get documents from all sub folders: If you want to export files from all folders in the Document Library, be sure to click this box.

• Overwrite existing file(s): Click this box if you want to overwrite files that may already be in the selected Network File System location.

• Copy Folder structure: Click this box if you want the application to create folders in the Network File System location.

• Copy all versions: Click this box if you want the application to export all versions of the files in the Document Library. If you want only the current version, leave the box un-checked. Filenames for exported versions include the version number.

• Only process items added or modified since the last export (For scheduled exports only): Click this box to exclude any items that have not changed (or been added) since the last time an export occurred. If you are scheduling regular, automated exports, this option will eliminate unnecessary network activity and speed up the export process.

The Column Export screen appears.

When you are satisfied with the contents of the Selected Columns list, click Next.
The Export Process screen will appear.
To save the export configuration so the process can run unattended, click Save on this screen. A confirmation message will appear ensuring that the file was successfully saved.

Before you export, select Show Failures, Show Successes, or Show Failures and Successes to determine what feedback to receive during export. Then, click Start to begin the export interactively. The process progress will appear on the screen, and depending on the chosen setting, the list will populate with successful conversions, failed conversions, or all conversions.
Progress is also written to a log file stored in the Log folder in the same directory as the List Bulk Export Application. Log files for interactive runs are named: Bamboo.Log.10222007_34508_PM, where 10222007_34508_PM denotes the date and time run. The Log file is in XML format and can be viewed with any text editor, or the Log File Viewer within the Export Application.

To view a log file, click File and then View Log Files from the main menu. The List Bulk Export Application Log File Viewer is able to filter the information so you can view information, failures, successes, or all items.

On the Select the settings… page, select the Only process items added or modified since the last export (For scheduled exports only) option. This setting will prevent the application from needlessly re-exporting unchanged items.

IMPORTANT: Although you can select this option for any export, it is only successful when running as a scheduled export.

Choose how to connect to the server. Choose Interactive User to use the user you are logged into the network with. Choose Custom Account to enter a different user and the appropriate credentials.

NOTE: Once you are connected to the SharePoint environment, you can switch to a different one. Please see How to Reset the Connection to the Source SharePoint Site from within the application for more information.

When configuring the export, be sure to check the Copy all versions box.

IMPORTANT: Be sure that the user account that is running the export has access to the versions or your export will fail!

When the export completes, a file for each version will appear in the export area. The name of the version will be appended to the filename.

In the example below, the filename of the file in sub folder aa was blue.jpg and two versions existed (see screen shot at top of page), version number 0.1 and version number 0.2. Two files were exported, blue_v01.jpg and blue_v02.jpg

The index file created during the export has meta data information for each version as well.