Highlights of Group Redirect
Group Redirect provides a simple and quick way to redirect users in selected cross-site SharePoint or Active Directory groups (or combinations of groups) away from the selected page. It enables the administrator to insert the web part on any page in the portal and redirect cross-site group users to a specified alternate page when they attempt to access the selected page. In addition, a unique redirect destination can be defined for each group or combination of groups. Group Redirect provides more than SharePoint OOTB, such as:
- Restrict selected cross-site group members’ access to a specific site
- Identify users based on SharePoint or Active Directory group membership
- Redirect cross-site group members’ to an alternate page
- Redirect combinations of groups based on and/or logic
- Redirect multiple cross site groups
Create Group Redirect Rules Criteria
Rules Criteria determine exactly who is redirected, and where they’re redirected to. You can create as many criteria as you need.
||Under the Redirect Rules Criteria section of the tool pane, select Is or Not from the left-most drop down box to determine whether the rule includes or excludes the criteria you will select.
NOTE: If you plan on using AD groups in any of your rules, you’ll need to establish an Active Directory connection, as explained in the previous section.
||From the next drop down box, select SP Group or AD Group to apply the rule on either a SharePoint or Active Directory group, respectively.
||From the right-most drop down box, select the group to apply the rule to.
This drop down will automatically populate with SharePoint or Active Directory groups once you’ve made a connection (described in the previous section) and finished Step 2.
When selecting an Active Directory group, type the first letter of the group you want to add to display all groups that begin with that letter, as pictured here.
||Enter the destination URL in the Redirect to field.
||At this point, you now have a functioning set of criteria. However, criteria can also use AND/OR logic, enabling you to apply them to multiple groups or users who belong to a specific combination of groups.
To add another group to the rule :
Click Add More Groups. An AND/OR dropdown appears next to the current rule, and a new rule appears below it.
Fill out the new rule’s fields just as you did for the first one, and select a logic type. Choose And to apply the redirect only to users who match both rules; choose Or to apply the redirect to users who match either rule. If necessary, you can continue to add groups to the rule and modify them in this way.
To create an entirely separate rule, click the Add More Criteria button located below the current rule.
- Note that if you have created more than one set of criteria, Delete Criteria will appear next to Add More Criteria. To remove an entire set, click Delete Criteria.
Configuring Content Editor Web Part for Email Template
To save time writing an email every time you need to send it out, you can create a template within a SharePoint Content Editor Web Part (CEWP) and re-use that again and again. This will save you time if you want to simply inform your team of status updates so you don’t need to make changes with every email.
Get started first by opening a page where you can add the CEWP; it does not have to be the same page where you added the Bamboo Group Email Web Part but it might be helpful to keep them together.
To set up an email template:
- Add a Content Editor Web Part to a page. How?
Once the web part is on the page, you will need to edit it . Once the tool pane appears on the right side of your window, you can get started creating the template message. You can insert images, hyperlinks, and format wording to emphasize your message.
Click Modify (or Edit) SharePoint Web Part.
Figure 1: Content Editor Web Part Properties
Click Rich Text Editor button to bring up the text editor dialog box. (On SharePoint 2013, click in the ribbon.)
Figure 2: Content Editor Web Part Rich Text Editor
- Enter the message that you want to appear in the body of the outgoing email.
Figure 3: Content Editor Web Part Lay Out Properties
Apply and save your changes to the CEWP; you may want to hide the web part on your page to avoid confusing users as to what it is.
- Click the plus sign and expand Layout section.
- Depending on which version of SharePoint you are using, you either select or deselect the check mark. In SharePoint 2007, the check mark means the web part is visible on the page while in SharePoint 2010 and SharePoint 2013, the check mark hides the web part on the page.
Apply and save your changes. Go back to the tool pane of the Bamboo Group Email web part to make the connection to this CEWP.
When you first configured the Bamboo Group Email web part, there was no CEWP on the page, you may recall the drop down menu on the “Select Email template” section of the tool pane was empty. Now that you have added a CEWP to the page, you have a choice in that drop down menu which makes the connection to your email message content. Refer to Configuring the Group Email Web Part.
Complementary Products for Group Redirect
You will find many of our products complement each other quite nicely saving you the time and trouble to write custom code. With Bamboo at the heart of your SharePoint investment, you gain access to a huge catalog of enhancements, components, and accessories that add the critical functionality your business requires.
The same components can be easily used in future applications and they all come from a single, trusted vendor, ensuring an easy purchase process and support you can count on. That’s the Bamboo Way!
Automatically Subscribe Authors to Email Alerts
Enabling Automatically Subscribe Authors to Email Alerts allows users to receive email notifications each time there is activity in a discussion thread. Users can also request that notifications are sent immediately after new posts, or in a scheduled summary email.
To enable this option, you must perform two steps: enable the feature in the forum settings and configure the outgoing email settings.
1. Enable the Auto Subscribe Feature in Forum Settings
Click the Forum Settings icon on the List tab of the ribbon.
Select the checkbox to enable “Automatically subscribe authors to email alerts on their topics” to send email alerts to the associated author address.
2. Configuring Outgoing Email Settings
From the Central Administration > Site Settings > Configure email settings page, enter the required email settings:
- Outbound SMTP server
- From address
- Reply-to address
- Character set
NOTE: For detailed instructions on configuring email settings go to this Microsoft TechNet article.