This column shows you the date the timer job last processed this alert.

NOTE: This date isn’t necessarily the last time an email was sent. An email is not always sent every time an alert is processed. Sometimes no items match the alert criteria when an alert is processed and therefore no emails are sent.

If you never see a value in the Last Run Status column even though the alert is enabled, the timer jobs aren’t running for some reason. Check to make sure they were installed. See The Last Run Date Column is Blank for more information.

This column shows you the current status of the alert. It will report:

• Running when the timer job is running.
• Success when the timer job completes with no errors.
• Failure or an Error Code when the timer job stops due to an error. Generally, the specific error will be listed here to help troubleshoot.

NOTE: Sometimes you may notice that an alert is reporting Running for an unusually long time. This may be an indication of an error with the timer job and no error was reported. This happens when the job times out – no error is reported, but the alert status is never updated to indicate that the job is stalled. As long as the status is running, the job will not run again. See My Alert Seems to be Stuck in a Running Status to address this issue.

Add the value of any Alert List column name to the Email message. For example, the token {Due Date} will insert the value of the item’s Due Date column into the subject or message (wherever you have placed the token).

IMPORTANT: These tokens are case-sensitive! If the column name is Title and you use the token {title}, no values will appear in the email message.

IMPORTANT: In Alert Plus v4.x and higher, if you are alerting on a view of a list, each token must be included in the view. If its not in the view, it’s value wil not appear in the Email message.

Add the previous value of any Alert List column name to have the old item value for that column inserted. For example: The token {Title/Old} will insert the value of the Title column BEFORE the change.

IMPORTANT: These tokens are available only if the alert Trigger Type is A specific column in the list changes.

This applies only to multiline text fields that allow appended data. The /New switch will show only the most recently appended content.

IMPORTANT: These tokens are available only if the alert Trigger Type is A specific column in the list changes.

NOTE: This feature is only available in Alert Plus version 4.0 and later.

Inserts a link to the item that generated the alert.

The link construction method is dictated by the contents of the External Host Path and Custom Item Link fields on the Mail Format – Options tab.

Inserts a link to the site containing the Alert List.

The link construction method is dictated by the contents of the External Host Path and Custom Item Link fields on the Mail Format – Options tab.

Inserts the names of nested folders where the alert item resides. In other words, if the item resides in a folder that is in another folder, the {FolderPathName} includes the names of all the folders in the path to reach the alert item.

Use this token when building a Custom Item Link on the Mail Format – Options tab.

Images can also be inserted into the e-mail Message Templates through the use of the HTML IMG element. Type in the image element and the source path to the image file to insert.

NOTE: The image file to be shown must exist at a location that can be resolved with a relative or fully-qualified URL path. On subsequent edits of the message template you will not see the IMG element, but rather the picture itself. If you desire to change the linked image, then you will first need to delete the existing picture.