If you elected to copy actual cost from TTM to PM Central when you configured cost tracking options, you can view the cumulative actual cost per task and for the entire project in PM Central. You can also view reports that compare actual cost from timesheets with planned and actual cost from the project.
Viewing Actual Cost Per Task
To view the total actual cost entered in timesheets for a task, add the Actual Cost (Time Entry) field to the project Tasks list. This field contains the cumulative cost of all work approved for a task to date, and is updated each time a timesheet that has the task is approved. You must follow the steps below for EACH project in your PM Central portfolio where you want to view the Actual Cost (Time Entry) field.
|1.||In the PM Central project site, click the Tasks tab and go to the All Tasks view.|
|2.||Edit the Task Master Web Part|
|3.||In the Column Settings section of the Web Part configuration tool pane, click Add Row and add the Actual Cost (Time Entry) field to the list of fields displayed in the Web Part.|
|4.||Click Apply and then OK to save your changes.||You can add the Actual Cost (Time Entry) field to any instance of Task Master, including the Overdue Tasks and My Tasks views.|
Viewing Actual Cost Per Project
To view the sum of the Actual Cost (Time Entry) field for all project tasks, look at the Project Actual Cost (Time Entry) field in the Project Health list. To access this list, go to the Project Home page and click the project name in the Project Info section.
You can also add the Project Actual Cost (Time Entry) field to the Update Project Cost & Schedule web part so you can compare Actual Cost calculated in TTM with other budgeted and actual values. To add additional fields to the Web Part, follow these steps:
|1.||In the project site, go to Tasks > Progress Management.|
|2.||In the Progress Management page, edit the Project Cost & Schedule web part.|
|3.||In the Web Part settings tool pane, scroll to the bottom of the View Fields list and select Project Actual Cost (Time Entry). Click the right arrow (>) to add it to the Display Fields list, and use the up and down arrows to order the field where you want it.|
|4.||Click Apply and then OK to save your changes.|
Actual Cost Reports
When you connect PM Central to a TTM site, several additional reports are enabled in PM Central to allow you to view actual cost data from timesheets and compare it to cost data from projects. To view these reports, click the Reporting tab in the portfolio site. The following cost-related reports are available:
- Actual Cost (Project Tracking vs. Time Entry): Compares Actual Cost calculated based on % Complete in the project to the calculated cost for Actual Work entered in resource timesheets.
- Cost (Planned) vs. Actual Cost (Time Entry): Compares the total planned Cost value in the project to the calculated cost for Actual Work entered in resource timesheets.
- Actual Cost (Time Entry): Displays the calculated cost for Actual Work entered in resource timesheets.